The content library

The library is where you author content outside of any one program. It is organized as collections — a named grouping with folders inside it — and each collection holds the individual items you build: rich text, questions, media, embeds, activities, rubrics. Anything you author here joins your organization’s resource catalogue, which is what the lesson editor’s Browse Existing tab searches.

What this does

A collection is a folder tree of authored content that isn’t tied to a program. It suits any context: a compliance item bank reused across teams, a set of onboarding readings shared across customer academies, a question pool reused across course sections.

The library and a program’s lesson editor write to the same underlying resource catalogue. That is what makes reuse work — a resource you author in a collection can be found later from a lesson’s Browse Existing tab, and the lesson block then points at that catalogue resource instead of holding a private copy.

Before you start

You need permission to update the organization in order to author. Check which organization is active in the sidebar first — a collection belongs to the organization it was created in.
Grade and subject are optional labels on a collection. They come from your organization’s reference data; see Curriculum & reference data.

Create a collection

Go to Library and choose New Collection.
Fill in Name (required) and Description.
Optionally pick a Grade and a Subject. These are only used for filtering and labelling.
Choose Create.

Back on the list you can search collections by name, and use Filters to narrow by grade, subject, or status. Each card’s ⋯ menu offers Duplicate and Delete.

Add folders and items

Open a collection to get its cover page: a header with the collection’s details and actions, a row of summary stats, and the Folders grid.

Choose New folder, type a name, and confirm. Folders are the main organizing unit inside a collection.
Open a folder. You get a workspace with All items / Uncategorized / per-folder chips, a search box, a status filter, a sort lens (Recently edited, Alphabetical, Status), a grid/list toggle, and Add item.
Add item opens the type picker. Pick a type and Lurno creates the item in this folder and opens its editor. The picker here only creates new items — the Browse Existing tab is deliberately hidden inside a collection.
Select an item to open the panel on the right. It shows the item’s status with a status selector, a preview, its tags, where it’s used, and then Edit item, Move to folder…, and Delete resource.
Items you leave outside any folder show up under Uncategorized.

Rename or delete the folder itself from inside it — the actions sit on the folder page, not on the cover grid. Deleting a folder does not delete its items: they move back to Uncategorized, and the confirmation tells you how many will move.

Publish a collection

The collection header carries a Publish / Unpublish button and a status pill, alongside Edit details. Both publish actions ask you to confirm first.

Publish marks the collection published.
Unpublish returns it to draft.

These header actions are shown to everyone who can open the collection, unlike the New Collection button and the card menus on the list page, which are hidden without authoring permission.

Individual items inside a collection carry their own status as well (Draft, In Review, Published, Archived), which you set from the item panel or filter on in the workspace.

Reuse a library item in a lesson

Open the lesson you want to add to. See Building a course.
Choose Add block, then the Browse Existing tab.
Search or filter by category, and pick the item.

The block now references that catalogue resource rather than carrying its own copy.

Version history

Older-style block items in a collection open in an editor with three tabs — Details, Versions, and Usage.

Details carries the title, description, estimated duration, status, and outcome tags.
Versions lists each saved version by number, with who changed it and when. Expand one to see its stored contents, or restore it from the arrow button beside it.
Usage lists the organizations that currently have access to the item.

There is no way to lock a program or lesson to a specific version of a library item; that behaviour does not exist anywhere in the product.

Reference

Concept	What it means
Collection	A named container with its own status, optional grade and subject, and a folder tree. Counts against your plan’s max-collections limit.
Folder	A grouping inside a collection. Items that aren’t filed appear under Uncategorized.
Item	A single authored resource — text, a question, media, an embed, an activity, or a rubric.
Status	Draft, In Review, Published, or Archived. Collections and items each carry one.
Version	A saved state of an older-style block item, restorable from its Versions tab.

Troubleshooting

“Library” isn’t in the navigation. The Library module isn’t enabled on your organization’s subscription package. That’s set by Lurno, not self-serve.

Creating a collection fails with a plan-limit message. You’ve hit your package’s max-collections cap. Delete a collection you no longer need, or ask Lurno about a larger package.

There’s no “New Collection” button. You don’t have permission to update the active organization. Read access and authoring access are separate.

An item you expected isn’t in the library. Check whether it lives in a folder you haven’t opened, or under Uncategorized. Content built directly inside a lesson stays in that lesson — it is not filed into a collection automatically.

The Share button in a collection header does nothing. That’s accurate: cross-organization sharing of collections isn’t wired up in the product today, and the button has no action behind it. Cross-organization sharing does work for whole programs — see Programs overview.

Deleting an item asks about the underlying resource. Deleting a resource item deletes the resource itself, not just its place in the collection — the confirmation warns that any other collection, assessment, or program linked to it will lose access. If it is referenced by a lesson elsewhere, remove it there first.